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Position Summary: Administrative support for Chief Finance Officer and Diocesan
finance department in areas of financial reporting, banking, insurance, facilities, and
construction. Duties include coordination of multiple Diocesan board meetings and
communication with Diocesan parishes and schools on financial matters.
Accountable to: Diocesan Finance Officer
Responsibilities Include:
Diocesan Banking and Cash Management
 Oversees the opening and closing of all Diocesan bank accounts
 Manages Checking Supply Orders (for new and existing accounts
 Manages all Bank Account Signature Amendments
 Coordinates creation and execution of promissory notes for parishes and schools
Diocesan MasterCard Account Administration
 Oversees Diocesan Credit Cards Set Up and Cancellations
 Coordinates address changes / Report Lost/Stolen/Fraudulent activity
 Conducts monthly statement reconciliation for Senior Management Accounts
 Manages travel arrangements for Diocesan employees using rewards points
Diocesan Automobile Fleet Administration
 Coordinates with Insurance Company to add/delete driver(s) to/from Policy
 Maintains automobile insurance files and vehicle maintenance records
 Assists with vehicle servicing and scheduling for Senior Management
 Coordinates Certificate of Title changes for parishes/schools or Pastor vehicles
 Coordinates Vehicle Donation transfers
 Conducts maintenance of Chevron gas card allotment for diocesan fleet vehicles
Diocesan Property Insurance Administration
 Coordinates with Insurance Company to add/delete property on Diocesan Policy
 Maintains Property Insurance Forms
Parish and School Construction Projects Invoice Processing
 Works with parishes/schools submitting request to determine payment account
and requirements (confirm billing deadlines, W-9, payment account, etc.)
 Obtains approval and prepare check requests for construction project invoices
Stock Donations Coordination
 Prepares donation acknowledgment letters and notifi

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