Contact Business Manager

Position Title: School Secretary
Hours: Full-Time, 37.5 Hrs/Wk
FLSA Status: Non-Exempt
Reports To: Principal

Essential Duties and Responsibilities:

Provides receptionist services for the school to include answering telephone calls, retrieving messages, greeting visitors and handling parent and student requests including payments.
Provides clerical services to Principal, Teachers and Staff. Duties to include making appointments, completing work orders for school events, recording absentees, coordinating volunteers, finding substitutes when needed, and handling any special mailings or communications.
Handles and completes the Sevis-Student Visa Process.
Distributes mail and maintains postage and maintenance on the postage machine.
Assist in the Health Room when needed.
Update the following logs: Pizza with the Principal, Substitute List, Photo/Media release, Text book checkout, Volunteer Drivers Information, and Visitor/Volunteer check in/check out.
Maintain and keep Student Records up to date.
Maintenance and support of student data base (RenWeb)
Develop, maintain and update School Master Calendar
Produce and email weekly newsletter to parents (Heart2Heart)
Admissions Process-including receiving and pushing forward new applications, communicating with inquiries, sending transcripts, answering admission questions and processing changes in RenWeb.
Distributes mail and maintains postage and maintenance on the postage machine.
Assists with the Nurses Station and completes required health reports.
Knowledge & Skills:

Strong administrative skills (ability to multi task, to prioritize, attention to detail)
Able to work collaboratively
Strong communication skills
Strong computer skills (Excel, Word, RenWeb, etc.)
Individual must have well developed “people skills” in interacting with all who come to the school office
Individual must have the ability to maintain confidentiality in all matters
Experience in a Catholic School or Parish setting preferred but not required

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